This year-end page includes important resources and other information to help ensure a smooth payroll year-end for your company. If you need any assistance as 2026 winds down, please do not hesitate to contact us.
Year-end
Deadlines
Listed below are key year-end deadlines. You can provide information to ECCA Payroll+ using the year-end form.
It is important that you pay close attention to these deadlines. Any submissions that occur after a deadline may result in additional processing fees and/or penalties assessed by government agencies.
December 4
W-2s Hold
This is the last day to place your W-2s on hold. Otherwise, they will be processed after your last payroll of 2026.
Fringe Benefits
Taxable fringe benefit wages are due for:
- S-Corp health insurance
- Personal use of a company-owned vehicle
- Group term life imputed income
- Employer HSA
Note: If you do not place your W-2s on hold by December 4th, any submissions after your W-2s have been processed will incur a $50 + cost of payroll charge.
December 31
3rd Party Sick Pay
Please provide ECCA Payroll+ with any third party sick pay information by this date.
1099 Instructions
This is the final day to provide ECCA Payroll+ with instructions for Form 1099s you may need processed.
Adjustment Runs
This is the last day to process any 2025 payroll bonus and year-end adjustment runs.
January 31
Distribute W-2s
According to federal law, you must provide your employees with their Form W-2s by this date.
ACA Forms
This is the deadline to provide your employees with copies of their Forms 1095-B or 1095-C. Please note, this deadline has been extended in the past.
When are my W-2s processed?
Unless placed on hold, your W-2s will be processed after your final payroll of 2026.
Start Your Year End Right
With These Essential Steps
The year-end season is a hectic time for all businesses. With important deadlines and regulations, it is best to start your year-end preparation early. By following these essential steps, you can start your year-end right and ensure a smooth process moving forward.
Holiday
Schedule
The offices of ECCA Payroll+ will be closed on the following days for the holidays.