Year End

2023 year end

This year-end page includes important resources and other information to help ensure a smooth payroll year-end for your company. If you need any assistance as 2023 winds down, please do not hesitate to contact us.

Year-end
Deadlines

Listed below are key year-end deadlines. You can provide information to ECCA Payroll+ using the year-end form.

It is important that you pay close attention to these deadlines. Any submissions that occur after a deadline may result in additional processing fees and/or penalties assessed by government agencies.

December 8

W-2s Hold

This is the last day to place your W-2s on hold. Otherwise, they will be processed after your last payroll of 2023.

Fringe Benefits

Taxable fringe benefit wages are due for:

  • S-Corp health insurance
  • Personal use of a company-owned vehicle
  • Group term life imputed income
  • Employer HSA

250+ Employees

Employers with more than 250 W-2s in the preceding calendar year must report the cost of employer-sponsored healthcare.

December 29

3rd Party Sick Pay

Please provide ECCA Payroll+ with any third party sick pay information by this date.

1099 Instructions

This is the final day to provide ECCA Payroll+ on instructions regarding any Form 1099s you may need processed.

Adjustment Runs

This is the last day to process any 2023 payroll bonus and year-end adjustment runs.

January 31

Distribute W-2s

According to federal law, you must provide your employees with their Form W-2s by this date.

ACA Forms

This is the deadline to provide your employees with copies of their Forms 1095-B or 1095-C. Please note, this deadlines has been extended in the past.

When are my W-2s processed?

Unless placed on hold, your W-2s will be processed after your final payroll of 2023.

Start Your Year End Right
With These Essential Steps

The year-end season is a hectic time for all businesses. With important deadlines and regulations, it is best to start your year-end preparation early. By following these essential steps, you can start your year-end right and ensure a smooth process moving forward.

Holiday
Schedule

The offices of ECCA Payroll+ will be closed on the following days for the holidays. 

Thanksgiving

November 23-24

Christmas

December 25

New Year's

January 1

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