Year-end

Year End Processing

With 2018 coming to a close, the year-end processing begins. Listed below are key deadlines. Please review these dates carefully. Any submissions that occur after the respective deadline may result in additional processing fees and/or penalties assessed by government agencies. You will be responsible for any of these fees/penalties.

Your W-2s will be processed after your final payroll of 2018. They will be delivered via your regular payroll delivery method.

If you want your W-2s delivered in an alternate method or a temporary hold placed on your W-2 production, please Submit the Year End Packet.

To help in your year-end processing, download this Year End Checklist. This details recommended steps to ensure a smooth year-end.

For information about reporting the cost of employer sponsored healthcare, please refer to this knowledge base article.

Complete the Year End Packet to place a hold your W-2s; change how your W-2s will be delivered; provide any Third Party Sick Pay; and any 1099 Processing instructions.

Submit year-end packet

Deadlines

December 14, 2018

The deadline to place your W-2s on hold.

Fringe benefit taxable wages are due for the following:

S-Corp health insurance
Personal use of company-owned vehicle
Group term life imputed income
Employer HSA
Cost of employer-sponsored healthcare.

NOTE: The cost of employer-sponsored healthcare only applies to employers that had more than 250 W-2s in 2017.

December 28, 2018

Third Party Sick Pay

1099 Processing instructions must be reported to ECCA Payroll+.

Submit the Year End packet to provide Third Party Sick Pay and 1099 Processing instructions.

Any payroll bonus and year-end adjustment runs must be processed.

January 31, 2019

You must provide your employees with their W-2 forms.

If you are unable to locate an employee, you should keep the employee copy for four years.

NOTE: Please advise your employees that only taxable wages print on the W-2 form. When reconciling their check stub with their W-2, they must consider pre-tax benefits to arrive at the amount displayed on the W-2.

IRS Extends Deadline to Distribute ACA Forms

The IRS has extended the deadline for insurers, self-insuring employers, and applicable large employers to provide their employees with Forms 1095-B and 1095-C. The deadline was extended from January 31, 2019 to March 4, 2019.