Year-end Processing
With 2019 coming to a close, the year-end processing begins. Listed below are important deadlines. Please review these dates carefully. Any submissions that occur after the respective deadline may result in additional processing fees and/or penalties assessed by government agencies. You will be responsible for any of these fees/penalties.
W-2 Schedule
PROCESSING
Your W-2s will be processed after your final payroll of 2019. To delay this process, submit the year-end packet to place your W-2s on hold.
DELIVERY
W-2s will be delivered via your regular payroll delivery method. To have your W-2s delivered in an alternative method, please submit the year-end packet.
Year-end Packet
Place W-2 on Hold
W-2 Delivery Instructions
Third Party Sick Pay Instructions
1099 Processing Instructions
For a copy of the year-end packet, please send a request to ECCA Payroll+ Support. In addition, a link to the year-end packet will be available in ReadyPAY Online (RPO); all the forms can be accessed from there.
Important Dates
November 28
- Thanksgiving Day.
- ECCA Payroll+ is CLOSED.
November 29
- ECCA Payroll+ is CLOSED.
December 13
- Deadline to place W-2s on hold.
- Fringe benefit taxable wages are due for the following:
- S-Corp health insurance.
- Personal use of a company-owned vehicle.
- Group term life imputed income.
- Employer HSA.
- For employers with more than 250 W-2s in the preceding calendar year, they must report the cost of employer-sponsored healthcare.
December 25
- Christmas Day.
- ECCA Payroll+ is CLOSED.
December 27
- Deadline to report the following to ECCA Payroll+:
- Third Party Sick Pay.
- 1099 Processing instructions.
- Any payroll bonus and year-end adjustment runs must be processed.
January 1, 2020
- New Year's Day.
- ECCA Payroll+ is CLOSED.
January 31
- Deadline to provide your employees with their W-2 forms.
- NOTE: If unable to locate an employee, employers should keep the employee copy of the W-2 for four years.
